Privacy & UK GDPR Notice

Data We Collect & Why

DFCVA collects only the minimum personal information necessary to respond to your enquiries, coordinate peer drop-ins or family events, and fulfil our charitable governance obligations under UK law.

• Website Enquiry Form: Your name, email address, fostering connection/role, topic selection, and enquiry message that you choose to send us.
• Community & Event Participation: Practical attendance details and access adjustments shared when signing up for peer drop-ins or seasonal family socials.
• No tracking cookies: This website does not use advertising trackers, analytics cookies or marketing pixels. Fonts are loaded from Google Fonts, which receives your device’s IP address in order to deliver them.

Lawful Bases Under UK GDPR

Under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, we rely on the following lawful bases:

• Consent (Article 6(1)(a)): When you actively submit an enquiry form or ask us to keep you updated.
• Legitimate Interests (Article 6(1)(f)): For responding to peer support requests, administering charity operations, and liaising constructively with local fostering partners.
• Legal Obligation / Vital Interests (Articles 6(1)(c) & (d)): Where required to comply with charity accounting law or statutory child/adult safeguarding duties.

Confidentiality of Looked-After Children

Please do not enter names, dates of birth, case references, or sensitive identifying information about looked-after children into website contact forms. DFCVA does not hold statutory fostering case files; any child-identifying information inadvertently submitted is handled strictly in line with safeguarding retention limits and securely deleted or referred appropriately.

Sharing, Processors & Retention

DFCVA never sells, rents, or trades personal information. Where the online enquiry form is connected to a static form relay service (such as Web3Forms or Formspree), your submission is transmitted securely over HTTPS directly to secretary@dfcva.co.uk solely for delivery.

Enquiry records are retained only for as long as needed to resolve your request or as required for Charity Commission governance records, after which they are securely deleted.